PRIVATE EVENTS FAQ
What kind of private events do you host at the Wildflower Center?
We host a variety of events. The Wildflower Center is able to host weddings, corporate meetings, fundraising events, workshops, networking events, bar mitzvahs, life celebrations, company retreats, galas, book releases, lectures, symposia, conferences and more.
Can I reserve a date?
We are happy to place a courtesy hold, without a deposit, on your special date for up to five business days. To secure your date, a nonrefundable deposit of 50 percent of the facility use fee is required with a signed contract. The remaining balance is due 90 days prior to the event. The Wildflower Center accepts checks and all major credit cards.
What is the Wildflower Center’s photography policy?
Brides holding their wedding at the Wildflower Center are able to schedule their complimentary photo shoot with a member of the events team. All other individuals interested in professionally photographing or filming at the Wildflower Center should follow our Photo and Video Policies.
Which buildings are not available for private events?
Buildings not available for use during private events are the Gift Store, the Administration building and the McDermott Learning Center.
What time does the Wildflower Center close to the public?
The Wildflower Center closes at 5 p.m. to the general public. Vendor load-in can begin at 4 p.m. for all spaces.
Does the Wildflower Center allow tenting for events?
If you are considering the use of a tent for your event, you must receive prior written approval. With this approval, we allow tenting on our Family Garden Play Lawn and in certain Arboretum spaces.
How late can music be played?
Amplified music, indoor and outdoor, from a musician, band or DJ must conclude by 11 p.m. Amplified sound cannot exceed 75 decibels from the property line.
What if it rains?
The Wildflower Center includes a rain plan for up to 200 guests at no additional cost. The Great Hall is perfect for an indoor ceremony or reception. The adjacent Auditorium has tiered seating for up to 232 guests and can be used as a ceremony space as well.
What are the cancellation policies?
If you cancel your event after signing the contract, the deposit is nonrefundable.
Are there any additional fees associated with hosting a private event at the Wildflower Center?
No, we do not have any hidden fees or taxes.
Are discounts available?
Discounts are only possible for nonprofit organizations and government entities and are granted at the discretion of the Wildflower Center.
What is included in the evening private event rate?
Evening rates include exclusive use of the Great Hall, Courtyard and Theme Gardens for up to 200 guests every day of the week for events from 4 p.m. to 12 a.m. This includes time for set up and breakdown. Additional spaces may be contracted depending on availability and permission. Please be aware that you must confirm with the events team which spaces you will use prior to the event. This helps us prepare the venue properly for your event.
Does the Wildflower Center require a planner for weddings?
Yes, we require that you work with a professional, full service, month-of or day-of coordinator to make sure your event runs smoothly.
What is the arrangement for wedding ceremony rehearsal?
Rehearsals need to be scheduled with the events team in advance and are based on availability. Rehearsals must take place within a one-hour time frame during the hours of 9 a.m. to 4 p.m. with the rehearsal ending at 4 p.m.
Do you have a preferred vendors list?
Yes, our Recommended Vendors and Approved Caterers provide great, professional service to their clients. These lists consist of event industry professionals we have worked with over the years. They are your best resources to help you make choices on everything from décor and food to lighting, transportation and more.
Can we supply our own alcohol for the event?
Yes, you may provide alcohol that has been purchased from a distributor. The alcohol can be delivered or brought to the venue and accepted only by your licensed/insured caterer or bartending service. The Wildflower Center cannot be held responsible or accept alcohol deliveries from any vendor and cannot hold alcohol on site overnight/the day before.
All Texas Alcoholic Beverage Commission laws must be followed while on premises. Alcohol must be served by a TABC-certified bartender who is working for the selected, insured catering company.
What staffing is provided by the venue?
A Manager on Duty (MOD) and security guard are on-site for the duration of the private event when deemed necessary. The MOD will lock and unlock interior spaces and act as the liaison for the Wildflower Center to your vendors. Wildflower Center staff is not responsible for event coordination or event setup or breakdown.
Is there a room for children during the event?
Yes, the Little House is located at one end of the Courtyard and is set up like a classroom with child-sized furniture. All children must be accompanied by an adult (age 18 and up) at all times. This space is subject to availability and written approval.
Is there free parking on site?
Yes, there are 100 parking spaces in the Wildflower Center parking lot with additional back-in angle parking along La Crosse Avenue. We offer a separate parking lot for vendors along with a loading dock.
Is the venue ADA compliant/wheelchair accessible?
Yes, we are ADA compliant. The Central Complex offers the greatest accessibility for those in wheelchairs. We also have wheelchairs available on-site. Please make arrangements prior to your event with the events team. Should your guests require assistance to different parts of the property, this can be discussed with the Manager on Duty.
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