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Weddings

Immerse yourself in the wonder and elegance of the Lady Bird Johnson Wildflower Center, your premier resource for facility rentals in Austin. Our spectacular architecture is nationally recognized, the courtyard and gallery are warm and inviting, and the splendor of the garden is unsurpassed. Discover a world of natural beauty and share the treasures of Texas with your guests!

Weddings at the Wildflower Center

Available every day of the week from 5:00 p.m. until 1:00 a.m.

INCLUDED

  • Exclusive use of both indoor & outdoor spaces: window-lined gallery, main gardens, and idyllic courtyard
  • 9 hour facility rental (4 PM – 1 AM). Includes Load In/Out
  • 2 hour portrait photography session (Center does not supply photographer)
  • 1 hour rehearsal scheduled during open hours
  • Separate dressing facilities for Wedding Parties
  • On-site manager; on-site security officer
  • Event Liability Insurance up to $1,000,000
  • 1 Dual Level Membership to the Lady Bird Johnson Wildflower Center
*Tables, chairs, and other rental equipment are not included in the rental

RATES

Peak Season (Mar, Apr, May, Sept, Oct, Nov)
Mon – Thurs: $2,000        Friday: $3,500        Saturday: $4,500        Sunday: $3,000

Low Season (Jan, Feb, June, July, Aug, Dec)
Mon – Thurs: $2,000        Friday: $3,000        Saturday: $3,500        Sunday: $2,500

A signed contract and 50% of the facility use fee is required in order to reserve a date. The outstanding balance will be due 90 days before the event. The Wildflower Center accepts checks and Visa/MC/Amex. 

CAPACITY

The Visitor’s Gallery can accommodate up to 200 guests seated in rows or 160 seated at tables. Outside in the adjacent Courtyard, you gain additional space to accommodate around 250 guests. The Luci and Ian Family Garden accommodates up to 250 guests on the play lawn and amongst the features while the Texas Arboretum will seat up to 200 guests on the event pad.  

CATERING & ALCOHOL

The Lady Bird Johnson Wildflower Center allows you to choose from a wide selection of catering professionals. Please contact the Facility Rental Manager for an up to date copy of our Exclusive Caterers List Clients are allowed to bring their own alcohol without any additional expense; however, we do require that all alcohol is served by a TABC certified bartender working for the selected insured catering company.

OTHER VENDORS

You may use any vendor that you choose at the Wildflower Center– except for the food and beverage service. This includes lighting companies, equipment rental, bakeries, florists, coordinators, etc.

Getting Started

For additional information, availability or to book a tour of the Lady Bird Johnson Wildflower Center, contact the Facility Rental Manager, Monica Little: mlittle@wildflower.org // 512.232.0164

While we have taken reasonable steps to ensure the accuracy of the information contained on these pages, they may contain inaccuracies or errors or non-updated data.

 

EVENING EVENT RENTAL - FAQ 

 

What are the rates for evening event rentals?

 

Peak Season (Mar, Apr, May, Sept, Oct, Nov)

Mon – Thurs: $2,000       

Friday: $3,500       

Saturday: $4,500       

Sunday: $3,000

 

Low Season (Jan, Feb, June, July, Aug, Dec)

Mon – Thurs: $2,000 

Friday: $3,000       

Saturday: $3,500       

Sunday: $2,500

A signed contract and 50% of the facility use fee is required in order to reserve a date. The outstanding balance will be due 90 days before the event. The Wildflower Center accepts checks and all major credit cards.

 

What Interior/Exterior spaces are included for evening event venue rentals?  

 

INTERIOR

Visitor’s Gallery (Ceremony, Reception)

Auditorium (Ceremony for Inclement Weather)

Classrooms (Bridal/Grooms’ Suite)

Library (Bridal/Groom's’ Suite)

Helen Hayes Suite (Bridal Suite option)

Little House (Kids’ area – Child care provider required)

 

McDermott Learning Center “MLC” (an additional $500 rental fee)

 

EXTERIOR

Entry Way

Courtyard

Color Garden

Display Gardens

Cecille’s Arch

Family Garden Pavilion

Family Garden Lawn

Arboretum

 

Which Buildings are not available for rental?

Buildings not available for rental: Gift Shop and Administrative Offices

 

Which spaces can be used for Bridal/Groom Suites?

There are three spaces that can be utilized for the Bridal/Groom Suites with option to rent for daytime access as early as 8:00am (depending on availability). Please be sure to make note of the spaces that will be in use, as well as the time of arrival in the Questionnaire document.

Library

Description: Large room with windows.

  • Tables and chairs set in permanent arrangement
  • Ideal for floral/décor Load In or Bridal/Groom Suite

Location: behind the Lookout Tower, opposite direction to the Courtyard.

Access: after 4:00pm.

  • Optional Daytime Rental for 8:00am (earliest) access
    • $320 additional fee (discount applied for evening rentals)
    • Depending on availability; inquire within

Restrooms: accessible in the Administrative Offices, located across the breezeway pass from Library entrance. Walk past the Front Desk, and just after the water cooler, the Men and Women’s Rooms are on the left

 

Classrooms

Description: Private Room

Location: beneath Gallery, down the stairs

Access: after 4:00pm.

  • Optional Daytime Rental for 8:00am (earliest) access
    • $320 additional fee (discount applied for evening rentals)
    • Depending on availability; inquire within

Restrooms: at the end of the hall, on the right side

 

Helen Hayes Room

Description: Cozy and Quaint, with long mirror, couch, table and chairs

  • ideal Bridal/Groom Suite

Location: above the Library, accessible by exterior stairs with private entrance.

Access: after 4:00pm.

  • Optional Daytime Rental for 8:00am (earliest) access
    • $320 additional fee (discount applied for evening rentals)
    • Depending on availability; inquire within

Restrooms: accessible down hall to the left

 

Are there rental discounts?

Discounts are only available for non-profit organizations and government entities; enquire within.

 

What is the venue capacity?

The suggested guest limit for Ceremony and Reception events is 250 max.

 

What is the capacity for Interior spaces?

 

Auditorium (Ceremony Site/Inclement Weather Plan):

  •       250 Max, 232 seats provided for Ceremony

 

Visitor’s Gallery (Reception/Ceremony/Inclement Weather Plan)

  •   seats 120 comfortably for dinner setting and dancefloor with 12 round/rectangular tables (seated with 10 each)
  •       seats 160 for dinner setting without dancefloor with 16 round/rectangular tables (seated with 10 each)
  •       Option for additional seating of  tables outside of the gallery under the large outside covered awning

 

Courtyard (Ceremony/Cocktail Hour/Reception)

  •       250 Max (no rain plan; tenting the courtyard is not permitted)
  •      Seated Rounds = 250
  •      Seated Rectangular = 250

 

Library (Bridal/Groom's’ Suite/Inclement Weather Plan)

 

  •       tables and chairs provided = 22 capacity

 

McDermott Learning Center “MLC” (Cocktail Hour/Inclement Weather Plan)

  •       $500 optional addition
  •       100 capacity for standing cocktail hour
  •       80 capacity for seated dinner with round or rectangular tables
  •       There are no Restrooms in this facility. Closest restrooms are located in Courtyard
  •       Portable Restrooms can be rented by client and placed on site within rental hours
  •       MLC is not available for rent without renting entire venue first

 

Is there a room for kids and babysitter?

Yes, the “Little House” is an INT space that is located at the far end of the Courtyard. The “Little House” is set up like a classroom. All children must be accompanied by an adult 18+ at all times. Should there not be an adult in the “Little House”, the MOD will need to remove the children from the “Little House”. *The MOD is not a babysitter or responsible for children.

 

Is there a ceremony arbor on site?

There are endless possibilities for staging a ceremony at the Wildflower Center. Check out the Pinterest page for ideas. The most common area is the stone archway in the Courtyard for a larger guest count. Cecile’s Arch is another stone archway that can host a small ceremony (located behind the Gallery).

 

What is the arrangement for Wedding Ceremony Rehearsal?

Rehearsals need to be scheduled with the Facility Rental Manager in advance. Rehearsals must take place within a 1-hour timeframe during the hours of 9am to 4pm with the rehearsal ending at 4pm.  Also note: the venue is open to the public, so people will be on site at the venue, the space will not be private. *The Auditorium may be rented during the day for private access, based on availability.

 

What is the rain plan for a wedding?

Ceremony 

  • Auditorium
    • Seating for up to 232 (seats are installed)
    • Sound system
    • Projector
    • Suggested Lighting Plan through ILIOS Lighting (www.ilioslighting.com)
    • Restrooms
  •  Gallery

    â—‹   Seating for up to 200 guests (seats not provided)

    â—‹    Requires a flip of the space to accommodate reception

 

Reception

â—  Gallery/Covered Awning Patio

â—‹  Seating for 120 guests and dancefloor inside Gallery with additional tables placed               under the large outside Covered Awning Patio attached to Gallery which will                   accommodate remaining guest count up to 250.

 

 

What time does the Wildflower Center close to the public?

The Wildflower Center closes at 5pm to the general public. Vendor load in can begin at 4pm for all Interior spaces and at 4:30pm for all Exterior spaces.

 

Does the Wildflower Center have an Exclusive Vendor list that we must choose from?

There is an Exclusive Caterer List and a Recommended Vendor List which can be provided through the Facility Rental Department upon request.

 

Can I choose an Off-List Caterer for my event?

Please contact the Event Rental Manager to discuss agreements and fees associated with choosing an Off-List Caterer for your event.

 

What is the general timeline for Weddings + Receptions?

Coordinators must submit the final timeline, layout drawings to include Rain Plan, vendor contacts, and Questionnaire to the Facility Rentals Department at least one week before commencement date.

3:30pm – Vendors can arrive and proceed to the Loading Dock through the Staff Parking Lot entrance

â—              Coordinator must be onsite before or at this time to direct vendors to proper location

â—              Vendors must remain in their vehicles on LaCrosse until the Coordinator is on site to direct

4:00pm - Earliest time for load-in/setup of interior spaces.

â—      Specific interior spaces can be rented for Daytime Rentals between the hours of 8:00am-4:00pm

4:30pm – Earliest time for load-in/setup of exterior spaces

â—               Exceptions can be made for early load-in/setup of Family Garden Lawn (inquire within)

6:00pm – Ceremony start time to allow enough time for event setup before guest arrival time

11:30pm - Music and bar service ends

1:00am - Full Load Out and Breakdown must be finished.

â—      No rental items or event materials can remain on property after event rental end time.

â—      No additional time can be purchased or added onto an agreement at a later date.

 

 

What is the best option for a Welcome Happy Hour and/or Rehearsal Dinner at a nearby restaurant?

The NXNW Restaurant (nxnebrew.com) South is located in close distance to the Wildflower Center at 5701 W Slaughter Lane. There are private room rentals available for Rehearsal Dinners and Private Parties for 20-50 guests. *This is the ideal option for a landing for guests to enjoy Happy Hour, while event setup takes place on site at Wildflower Center. Also inquire about their 15-person Beerliner Party Bus (74’ Vintage Bus with 4 Beer Taps, 3 video screens, and Full Catering capabilities). Contact: Maddie Miser at 206-240-8544, madelyn@nxnwbrew.com

 

The famous Salt Lick BBQ in Driftwood (capacity up to 120) and Salt Lick Cellars (capacity up to 100) is located in close distance to Wildflower Center at 18300 Farm to Market Rd. 1826. There are private spaces available for Rehearsals and Private Parties for 100-120 guests. Contact: 512-894-3117, catering@saltlickbbq.com

 

Can we bring our own alcohol?

Yes. Alcohol can be purchased from a distributor. The alcohol can be delivered or brought to the venue. The Wildflower Center cannot be held responsible or accept alcohol deliveries from any vendor. The alcohol MUST be directly handed off to a licensed/insured caterer or bartending service pre-approved by Wildflower Center. The venue cannot hold alcohol on site overnight/the day before.

 

What are the restrictions on alcohol?

All Texas Alcoholic Beverage Commission (TABC) laws must be followed while on premises. Alcohol must be served by a TABC-certified bartender who is working for the selected, insured catering company.

 

What are the sound policies?

Music must be off at 11:30pm. The decibel level must be maintained to 70 at the property line at all time. The Wildflower Center Manager on Duty will measure Decibel levels and/or can be monitored by a smartphone app.

 

Can we have a live band?

Yes, live music is allowed. Bands can unload in the loading dock at 3:30pm, but access to the space is not before 4:00pm.

 

Where do rental items, such as tables and chairs come from and who sets them up?

How does a “flip” work between chair setup for ceremonies and dinner table arrangements?

Your Caterer/Coordinator/Rental Company will handle rentals, setup, flip, and breakdown. The Wildflower Center does not provide these services.

 

What are the venue restrictions?

No Smoking.

No Fireworks/Explosives.

No Pets: the exception would be that a dog (on a leash at all times) is allowed for the Ceremony only and would need to be removed from property after the Ceremony ends.

No alcohol can be on property before 4:00pm and all alcohol must be served by the caterer bartender.

 

Are flower petals allowed?

Yes, for the Ceremony as long as there is a dedicated staff person from Catering or Coordination that will remove them immediately. Petals are not allowed for the Grand Exit.

 

What can be done about mosquitos?

Natural treatments are used in the water at the Wildflower Center to kill mosquito larvae. Mosquitos are not often an issue. It is recommended that bottles of bug spray are distributed to guests. Bug repelling incense sticks are available in the Wildflower Center Gift Shop.

 

What staffing is provided by the venue?

A Manager on Duty (MOD) is on site for the duration of the rental. The MOD will lock and unlock interior spaces. They are available for emergencies, as well as a Security Guard. The on-site staff is not responsible for event coordination. Meals for on-site staff personnel is not required, but it is very greatly appreciated.

 

What are the policies concerning coolers?

Coolers must be handled by your caterer for all beverages and food handling.

 

Is there a bar setup on-site?

Yes, the desk in the Gallery serves well as a bar.

 

Is there a kitchen on site (what does it entail)?

Caterers can set up in the EXT Loading Dock, where electricity is accessible. There is limited access to the front portion of the INT Cafe. Access to the Cafe back area and refrigerators/freezers are not accessible.

 

Is there signage available on-site?

Depending on availability, there are small lollipop style sign frames located next to the Facility Rentals Office (ask your MOD). The standing frames hold a standard 8/12 x 11 sheet of paper.

 

Are sparklers allowed?

Sparklers are not allowed. Alternative Recommendations: glow-sticks, bubbles, kazoos, or anything that is easily picked up afterwards.

 

Is there close parking for load in/out?

The Loading Dock is accessible from the Staff and Volunteer Parking Lot. The doors open into the Courtyard area, next to the Courtyard Bathrooms. The Dock is accessible at 3:30pm for Load-In, but entry into the Courtyard for setup is no earlier than 4:00pm.

 

How many parking spots are available on site?

Apx 200 spaces total are available in the Wildflower Center Parking lots.

 

Is the venue ADA/wheelchair accessible?

Yes, there are wheelchairs available in the Admissions Kiosk. The Manager on Duty can access the wheelchairs upon request. Should your guests require rides to different parts of the venue, this can be coordinated by the Security Guard on Duty. Please communicate these items when submitting the event questionnaire prior to your event.

 

What lighting is permanently installed (is it sufficient for night dining)?

Lighting is suggested for both INT and EXT spaces. ILIOS Lighting is the Wildflower Center’s preferred Lighting Vendor.

 

Are wax burning candles allowed?

Yes, but they must be in a votive/vessel. Please be sure to consider wind as a big factor. All spilled wax must be removed.

 

Is there an in-house PA/Sound system?

The only Sound System is in the Auditorium. The MOD can turn on this system. However, it is highly suggested that the Sounds System rental and staffing goes through a vendor, such as a band and/or DJ.

 

What cleaning does the venue provide?

The Caterer is responsible for all post-event cleaning at the venue; Restrooms are an exception. The MOD will perform checks on Restroom areas throughout the duration of the event.

 

Does trash need to leave with client at end of night or are there bins/dumpster on site?

The Caterer is responsible for removing all trash from the venue, including the Restrooms

 

Is recycling on site?

No. All Trash and Recycling must be completely removed from the property.

 

What is the process for booking?

Once an available date is agreed upon, the Facility Rentals Manager will send 2 documents through DocuSign 1. Rental Agreement and 2. Payment Form. Once completed and submitted, along with the 50% non-refundable deposit, the date is confirmed.

 

Who is the point of contact for rental payments?

The Facility Rentals Manager can connect the Wildflower Center’s Accounting Department as needed.

 

How are Venue Rental payments processed?

Payment Directions are available on the Payment form, which is provided at the time of signing the Rental Agreement. Checks made to “Lady Bird Johnson Wildflower Center” at “ATTN: Accounting Department”, All Major Credit Cards, and Cash are accepted. The Wildflower Center Accounting Department will process all payments.

 

How much money is paid at time of initial booking?

A 50% non-refundable deposit is paid at the time of booking.

 

When is total rental cost due in full?

90 Days prior the event date

 

 

If paying by check: who are checks made out to?

Checks made to “Lady Bird Johnson Wildflower Center” at “ATTN: Accounting Department”

 

If paying by credit card: is there a fee?

No, there is no fee for paying with a credit card.

 

What are the cancellation policies?

 

CANCELLATION BY LICENSEE:

Cancellation Fee.  If Licensee cancels a confirmed reservation or changes the date of an Event, Licensee shall pay Licensor for all expenses incurred by Licensor in preparation for the Event.  In addition, Licensor shall retain the following portion of

Licensee’s Use Fee:

1.  50% if cancelled 91 or more days prior to the Event;

2.  75% if cancelled 60-90 days prior to the event:

3.  100% if cancelled 0-59 days prior to the Event

 

A cancellation by Licensee must be in writing and delivered to the Facility Rental Manager at the Lady Bird Johnson Wildflower Center, any attempted cancellation not meeting these requirements shall not be effective.

 

 CANCELLATION BY LICENSOR:

 

a.   Confirmed reservations are not subject to cancellation by Licensor, except when Licensee fails to comply with the terms of the reservation, fails to comply with the conditions of this Agreement, fails on requests to demonstrate in a manner acceptable to Licensor that Licensee is willing and able to perform adequately all required duties and responsibilities related to the Event, or when any other similar cause occurs that justifies cancellation, at the discretion of Licensor.  In the event of a cancellation for a reason set about above, Licensor will assess the Licensee’s credit card the full fee amount.

b.   If an event cannot occur due to acts of God or impossibility of performance, Licensor is willing to try to reschedule the Event as availability permits or cancel the event.  If the Licensee chooses to cancel the Event, then the Licensor will decide if a partial or full refund will be issued. If a refund will be issued, the refund will be sent within thirty (30) days.


 

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